Customer Service Representative UK&IE

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10 days old

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Who We Are:

Brooks is a team of passionate people united by a desire to do meaningful work, lead healthy lives and make a difference. We share a focused mission: to inspire everyone to run and be active. That’s it. No distractions—it’s all about the run. Through science, creativity, service, authenticity and connection, we obsess over delivering the best running gear on the planet. We do it our way, with our unique spirit, with a goal of being more relevant to runners than any other brand, day after day and mile after mile. We are determined to innovate, challenging ourselves to lead thought at every turn. Inside these walls and on the roads, tracks and trails, we live and breathe Run Happy, celebrating the positive impact running has on our lives and others. We inject it into all we do because it makes everything better, smarter, more fun and more memorable. Our company culture defines us, bonds us together and creates the conditions for success. It is lived daily as a behavioral expression of our collective set of brand values: Connect with People, Innovate for our Customer, Compete as a Team, Build Trust, Have Fun & Bring Passion, and Be Active. If you’re on our team, it means you’re a part of creating something extraordinary. You’re part of Brooks.


Your Job: 

The B2B Customer Services Representative is not a Contact Centre role where you will be endlessly on the phone, it is an operational support role function to our wider Sales Team,  
You will be the frontline contact for Brooks retailers in UK & IE and for your appointed Sales Reps. You will be responsible for upholding the established standards of customer service excellence set by the Brooks Customer Service team whilst always looking for opportunities to excel.  
Brooks Customer Services meet the needs of the retailers and Sales team by building strong relationships and supporting them through order processing, tracking and reviewing KPI’s as well as product knowledge. You will play a key role, being an important line of communication for colleagues on the road.  
Customer Services also communicate daily with Finance, Sales, Operations and Marketing,  

Your Responsibilities:

  • Customer Order Tracking and Sales Coordination:
  • Respond to Sales Reps/accounts within 24 hours of initial inquiry and interact with customers in a professional, friendly, helpful manner via various contact channels (including social media, chat, text).
  • Enter and maintain Future Orders through different systems and ensure timely and accurately shipment in accordance with our operations & logistics protocols (Booking-in). 
  • Track orders to provide estimated delivery times, and work with Operations team or DC to re-arrange deliveries as needed.
  • Communicate an account’s shipping and packing requirements to the warehouse.
  • Place fill in orders as well as provide information on inventory availability to accounts and sales reps.
  • Proactively communicate with Sales Reps or Sales Management regarding order amendments and cancellations.

  • Create and maintain customer database, answer inquiries/troubleshoot:
  • Create new customer accounts.
  • Provide accounts with information on our apparel and footwear lines to help customers determine which product is best for them. 
  • Deal with enquiries for B2B & B2C orders.
  • Maintain an organize and up-to-date filing system for accounts orders and correspondence that can be easily accessed by others when needed.
  • Provide copy invoices/order confirmations/dispatch notes as needed.
  • Process returns and issue credits when necessary.
  • Work with finance to resolve invoicing issues. Fill out credit memos/debit as needed.

  • Other:
  • Complete reports as provided by sales and management.
  • Provide Sales and Marketing Support as needed.
  • Other duties as assigned.

    • Qualifications:

  • Keen attention to detail in planning, organization and execution of tasks, ability to manage conflicting priorities on a daily basis.  
  • When times get tough, happy to roll up your sleeves! 
  • Positive attitude and passion to succeed. 
  • Team player and ability to work within a small team. 
  • Strong interpersonal skills and the ability to deal with adverse situations positively. 
  • Ability to interact effectively and professionally with all levels of the organization 
  • Excellent interpersonal skills that inspire and build trust resulting in effective working relationships across the company, and with retailers and consumers. 
  • Successfully completed High School (or equivalent). 
  • Computer proficiency: Excel, Word, Outlook. 
  • Native in English, demonstrating effective listening through concise, clear verbal and written communication. 
  • An unwavering demonstration of Brooks’ corporate values: Runner First, Word is Bond, Champion Heart, There’s no ‘I’ in run, Keep Moving.! 
  • What to do next!  
  • If you are interested in the role and feel you have the right passion, please apply and a member of the team will be in contact. We are also happy to discuss and hear from applicants with part time requirements so please still apply if interested. 
  • Located by the Birmingham Airport
  • Please do not worry if you are not from a sports background, this is just about finding the right person! 
    • By submitting this application, you expressly make the following representations and warranties and give your consents as described below:

    Brooks Sports, Inc. collects your personal data for the purposes of managing Brooks Sports, Inc.'s recruitment related activities as well as for organizational planning purposes globally. Consequently, Brooks Sports, Inc. may use your personal data in relation to the evaluation and selection of applicants including for example setting up and conducting interviews and tests, evaluating and assessing the results thereto and as is otherwise needed in the recruitment processes including the final recruitment. 

    Brooks Sports, Inc. does not disclose your personal data to unauthorized third parties. However, as a global corporation consisting of multiple affiliated companies in various countries, Brooks Sports, Inc. has international sites and Brooks Sports, Inc. uses resources located throughout the world. Brooks Sports, Inc. may from time to time also use third parties to act on Brooks Sports, Inc.'s behalf. You agree to the fact that to the extent necessary your personal data may be transferred and/or disclosed to any company within Brooks Sports, Inc. group of companies as well as to third parties acting on Brooks Sports, Inc.'s behalf, including also transfers to servers and databases outside the country where you provided Brooks Sports, Inc. with your personal data. Such transfers may include for example transfers and/or disclosures outside the European Economic Area and in the United States of America.

    At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, sensory, physical, or mental disability, marital status, pregnancy (including childbirth and related conditions), honorable discharge or military status, protected citizen status, actual or perceived victims of domestic violence, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained guide dog by a person with a disability, or on any other basis protected by federal, state or local law, or any other non-merit based factors.
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