Who We Are:
At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.
Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.
Our brand values help bond us together and drive our success:
· Runner First
We act in the best interest of the runner
· Word is Bond
We do what we say we’ll do
· Champion Heart
We give our all in everything we do
· There is no “I” in Run
We stay generous with our humanity
· Keep Moving
We find ways to move every day, because joy is kinetic!
We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.
Your Job:
As the Footwear Executive Assistant (EA) you will provide day-to-day support to the Senior Vice President (SVP) Footwear. You will be responsible for executive scheduling, booking, and organizing travel and team-related offsites, assisting with communications, managing meeting logistics and notes regularly. VP and cross-departmental team assistance will be a key component of your role as you work with the footwear team and other departments so keen attention to detail is a must.
Responsibilities:
Proactively manage the calendars of executive leadership, including scheduling meetings, arranging travel, and choreographing commitmentsPartner with senior leadership to project manage and support strategic initiatives that deliver measurable results across the businessCoordinate and arrange meetings, including room reservations, ordering food, and managing the set up and clean up, responsibilities include taking meeting minutes, setting up AV equipment, and executing MS TeamsPrepare and manage agenda and topics for key footwear meetings (VP level to all up Footwear Rally’s)Drafts and manages the development of internal Footwear communications for the SVP which include announcements, SharePoint sites, blogs, and All Footwear Team meeting presentationsManages employee and contractor onboarding and headcount processes and ensures departmental organization charts and seating charts are up to dateProficiency with PowerPoint and creating presentationsAbility to anticipate demands of VPs and Senior Leaders and proactively support themStrong communication skills and ability to act as a voice for Footwear internally and cross-functionallyCultural Team Events: Sales Meeting, TRE, Olympic TrialsGenerate ideas to find ways to make processes more efficient, tracking expenses more user friendly, and improve day to day activityChampions and provides input into the strategy that originates from the offices of senior leadershipEngage internal/external contacts with initiative and poise; develop and maintain strong working relationships with allOwnership of the team SharePoint site which includes curating key contact, ensuring the content is current, sharing key resources and assisting in onboarding of new hiresAssist in the overall planning and execution for the successful delivery of Brooks Executive offsites and team offsites Coordinate travel arrangements, on-site event support, as well as administrative functions around attendee communication, agenda planning and document preparation for eventsPartner with executive(s) to drive business and culture initiatives across each team and help build team integration and collaborationOwnership of senior leadership expense reportsPerform routine clerical and administrative functions such as preparing correspondence, documents, and data entrySupport activities/team including travel visa processing and managing credit card expenses Manage confidential information with discretion, sound judgment and integritySupport and assist all other daily activities not mentioned above Qualifications:
Bachelor’s degree in a related field preferred3+ years of executive-level support experience including travel, scheduling, expense management and general office supportExperience and knowledge in supporting a large complex teamComfortable in ambiguity, filling in the blanks on a general direction or projectsDesire and excitement to try new things and create memorable moments and experiences that elevate morale and team performanceEnjoys working with a leader who has big ideas but needs help with execution and detailsDesire and ability to link strategy to internal communication (SharePoint site, ppt. decks)Strong interpersonal and communication skills with the ability to build trust and respect within the organizationProven ability to interact with all levels of employees including corporate executives, customers, partners, and vendorsDemonstrated ability to handle complex customer and employee issues and requests associated with supporting senior leadership rolesExceptional communication skills including written and verbalExcellent organizational, time management and prioritization skills in a fast-paced environment to successfully manage multiple tasks simultaneouslyAbility to manage projects to include planning through execution with minimal directionMust be extremely detail-oriented and able to meet daily, weekly, and monthly deadlinesAbility to work well independently and with a high degree of initiative to improve processesIntermediate to advanced level skills in PowerPoint, Visio, Word, Excel, and OutlookGeneral systems aptitude and the ability to do reporting highly preferredProven ability to handle confidential information professionally and discreetlyEmbraces and lives the Brooks values.Availability to travelCompensation: The pay range for this position, based out of the Brooks Seattle HQ, is $73,515 - $110,272 per year. Base pay offered will vary depending on job-related knowledge, skills, and experience.
Brooks is proud to offer a robust benefits package to our employees and their families!
Benefits: including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.
Paid Time Off: Brooks offers generous time off including three to five weeks of paid time off, eleven paid holidays, paid sick and parental leave.
Bonus: in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.
Perks: including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.
Location: You will spend 3 days per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.
At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, sensory, physical, or mental disability, marital status, pregnancy (including childbirth and related conditions), honorable discharge or military status, protected citizen status, actual or perceived victims of domestic violence, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained guide dog by a person with a disability, or on any other basis protected by federal, state or local law, or any other non-merit based factors.
