Summary Job Description:

Serving as liaison b/w company and external CPA on all of the company’s financial matters while formulating and overseeing all internal accounting policies, posting routines, and financial controls for the entire company.

 

Responsibilities include:

-        Full-time office hours at 830 Cedar office location in Berkeley, CA.

-        Responsible for maintaining the chart of accounts in Microsoft NAV.

-        Responsible for generating financial statements from Microsoft NAV, including income statements and balance sheets by month, quarter, and year, income statements by dimension (department and employee)

-        Design and implementation of additional customized reporting for users and owners

-        Overseeing and auditing all posting routines in all departments

-        Develop a robust internal audit policy to monitor workflows of all departments to make sure all processes (costing, pricing, etc) that affect sales profitability are managed with the proper oversight and control

-        Design and implement a report for tracking price overrides in all sales departments

-        Ensure the company’s compliance with PCI. 

-        Audit all retail department activity – retail store (POS), e-commerce, and wine club and insure that all is being imported and posted properly into NAV and gives company adequate reporting from NAV on all retail activity (e-commerce and wine club transactions are processed via a third party, Offset)

-        Work closely with company’s IT manager to transition any non-IT oversight tasks from IT department to Controller

-        Work closely with accounting manager to update guidelines and posting routines for all daily workflows.

-        Audit cash management and reconciliation activities and recommend/implement any improvements.

-        Responsible for managing all of the company’s banking relationships (Mechanics Bank, BMO, BNP Paribas)

-        Thoroughly document all activities handled on behalf of the corporation and for the owners personally by external accountant or CPA.

-        Available to the owners for accounting work involving both their ownership in the company and other non-related personal expenses

-        Audit of foreign exchange procedures and controls, must have a clear understanding of company’s hedging strategy

-        Worker’s Compensation Audit

-        Annual Insurance Renewal with broker, Jeff Stephens

-        Co-fiduciary and lead administrator for 401k Plan

-        Coordinate with external HR firm BPM on payroll activities bi-weekly

-        Help coordinate year-end bonuses and any commission payments with President and BPM

-        Oversee all sales and use tax return filings

-        Oversee and document all business registrations and recommend any changes to current management (currently use Incorp as agent of process)

-        Develop clear understanding of corporate nexus and tax liability nationally and update continuously with input from CPA

-        Monitor effectiveness of CPA and possibly conduct RFP for new CPA

-        CPA strongly preferred

-        NAV or similar ERP experience a big plus

-        International experience/exposure

-        French or Italian language skill a plus, not a requirement

-        Candidate will have successfully fulfilled the controller position with another company