Operations Associate/Internship Coordinator

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1 day old

Position Summary:

The Operations Associate / Internship Coordinator is an administrative and programmatic position that reports to the Director of Operations and works with the Operations Team to help execute the organization’s goals.

The Operations Associate / Internship Coordinator divides their time between managing the day-to-day of the DNC’s internship program and assisting in broader operational projects of the organization. Managing the internship program includes outreach, recruitment, and ensuring a positive, meaningful, and successful internship experience for our intern class every semester. Additionally, the Operations Associate / Internship Coordinator will work closely with the entire Operations Department, Building Facilities group, Accounting, IT, and the Offices of the Chief Executive and DNC Chair to accomplish a wide range of organizational goals and initiatives.

Critical for success is an interest in the mission of the DNC, strong sense of personal initiative, respect for the sensitivity and confidentiality of information, and the ability to balance multiple tasks with enthusiasm and positivity.

Responsibilities

Administer the DNC’s internship program to include outreach, recruitment, onboarding and providing our intern class with a positive, meaningful, and successful experience every semester;

Consult with Operations Leadership and Human Resources as needed to refine the DNC’s internship program;

Serves as a liaison between our interns, staff, and different departments;

Leads Front Desk Operations for the DNC including managing the organization wide phone system, facilitating meetings with internal and external stakeholders, and coordinating usage of conference rooms throughout the building;

Coordinates across the Operations and Human Resources teams to ensure that all team projects have support;

Oversees special projects at the discretion of the Director of Operations;

Facilitates operational onboarding sessions for new hires;

Provides ongoing support to the travel operations at the DNC;

Assists with executing DNC initiatives and events;

Develops and maintains department file management system;

Assists with the DNC contracting process as needed;

Assists in vendor management, research, and bill reconciliation as needed;

Other duties as assigned to support the department and the DNC's mission

Requirements:

A Bachelor’s degree or 4 years experience in an office environment

Prior internship management experience is preferred, but not required

Comfortable working across multiple software platforms

You are a strong candidate if:

You enjoy a fast paced working environment, adapt quickly to shifting goals, and have a sense of urgency in organizing multiple priorities and deadlines. You work well under pressure

Are self-motivated with a proactive approach to traditional and unexpected assignments

You have an excellent analytical aptitude and a passion for improving organizational processes

Strong interpersonal skills with the ability to work effectively with employees at all levels and operate as a team player.

You are flexible and recognize that winning campaigns often means working outside of traditional office hours

The Democratic National Committee (DNC), is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The DNC is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis. The DNC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.

The DNC requires all employees to be "up to date" on COVID-19 vaccination status as prescribed by the CDC as a condition of employment, unless otherwise prohibited by applicable law. If you seek a reasonable accommodation in relation to the DNC’s COVID-19 policy, you should speak to the HR team prior to reporting to an office location.

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