Office Manager

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4 months old

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With unmatched technology and category-defining innovation, Icertis pushes the boundaries of what’s possible with contract lifecycle management (CLM). The AI-powered, analyst-validated Icertis Contract Intelligence (ICI) platform turns contracts from static documents into strategic advantage by structuring and connecting the critical contract information that defines how an organization runs. Today, the world’s most iconic brands and disruptive innovators trust Icertis to fully realize the intent of their combined 10 million contracts worth more than $1 trillion, in 40+ languages and 93 countries.

Who we are:  Icertis is the only contract intelligence platform companies trust to keep them out in front, now and in the future. Our unwavering commitment to contract intelligence is grounded in our FORTE values—Fairness, Openness, Respect, Teamwork and Execution—which guide all our interactions with employees, customers, partners and stakeholders. Because in our mission to be the contract intelligence platform of the world, we believe how we get there is as important as the destination

ABOUT THE ROLE: 
The Office Manager will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. This role requires a high level of organization, communication, and problem-solving skills to support the company’s operations. The Office Manager is required to work in the office daily and may require occasional overtime or weekend work. Are you passionate about enhancing the employee experience? Do you thrive on solving problems creatively? Are you driven to excel and complete tasks efficiently? If so, we can't wait to meet you!
Come be a part of something special and make a real impact with us! #LI-RS1

What you will do:

  • Office Administration:
  • Oversee and manage office layout and ensure a clean and tidy office environment.
  • Organize office operations and procedures.
  • Partner with the landlord for building safety and operations.
  • Maintain the kitchen cleanliness and stock of beverages, snacks, utensils, plates and food for the office.
  • Manage the ordering, set up and clean up of daily lunch.
  • Manage office supplies inventory and place orders as necessary.
  • Maintain office equipment and arrange for necessary repairs.
  • Receive, organize and distribute mail and packages. 
  • Manage office budget and expense reports.
  • Monitor and record office expenditures.

  • Front Desk Operations:
  • Greet employees and other visitors ensuring security protocols are maintained.
  • Arrange hospitality services for guests such as transportation, tickets, and/or hotel. 
  • Receive and direct incoming calls and voicemails to appropriate personnel.
  • Manage the company swag inventory and ship to new employees.
  • Ensure the office remains compliant with all regulations and company policies.
  • Organize company events, meetings, volunteering, etc.
  • Perform other duties as assigned.

    • What you will bring:

  • Bachelor’s Degree preferred. 
  • 5+ years of experience as an Office Manager or Front Office Manager.
  • Knowledge of office administrator responsibilities, systems, and procedures.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.  
    • Our Commitments: Icertis is committed to:  
     
    ●       Icertians (employees) and their family's physical, mental and financial health and wellbeing
    ●       Turbocharging Icertians careers
    ●       Making a social and environmental impact in our communities 
    ●       Cultivation and advancing a culture of diversity, equity, inclusion and belonging (DEIB) within our company, customers, and
     suppliers
    ●       Generous holidays including the 4th of July week off – paid 
    ●       Free professional and leadership coaching
    ●       Annual personal development allowance 
     
    What we offer:  
     
    ●       Robust medical (physical & mental vision and dental benefits 
    ●       Employee assistance program (EAP)
    ●       Equity (RSUs) and shared ownership in the company
    ●       Generous 401K match
    ●       Flexible work environment
    ●       Paid maternity and paternity leave 
    ●       Generous holiday and PTO program
    ●       CaaS (coaching as a service)
    ●       Annual personal development allowance 
    ●       7 Days for Humanity – 7 paid volunteer days annually
    ●       Global and regional DEIB steering committees, employee resource groups (ERGs) 
    ●       Global DEIB training programs and guest speakers throughout the year

    Icertis, Inc. provides Equal Employment Opportunity to all employees and applicants for employment without regard to race, color, religion, gender identity or expression, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Icertis, Inc. complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. If you are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to [email protected] or get in touch with your recruiter.
     
    By submitting your application you acknowledge that you have read Icertis’s Privacy Policy (https://www.icertis.com/privacy-statement/)

    Icertis is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complimentary. 
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