Marcus & Millichap is a dynamic real estate firm dedicated to delivering exceptional service to our clients. We are seeking a talented and motivated Executive Assistant / Marketing Coordinator to join our team. This role provides an exciting opportunity to contribute to various aspects of our business, including marketing, administrative support, and brokerage operations.
Key Responsibilities: Marketing & Administrative Support
Prepare marketing proposals and presentation materials using existing templates or by creating new ones based on team feedback.Gather and analyze sales and rent comparables.Maintain a document management system for marketing deliverables and transaction-related materials.Respond to property information requests and manage email databases.Coordinate professional aerial photography and develop marketing packages.Use Adobe Creative Suite to create visually appealing marketing materials.Research property information on platforms like CoStar and LandVision.Market listings through email campaigns, social media platforms (LinkedIn, Facebook, Instagram, X), and listing sites (Crexi, CoStar).Update the team website with new listings.
Proposals & Opinions of Value
Utilize templates to create professional proposals, customizing details like net proceeds and fee structures.Conduct research using platforms such as CoStar, LandVision, and Crexi to identify comparable properties.
Transaction Coordination
Draft legally binding agreements (Representation and Purchase Agreements).Track and manage transaction pipelines using Marcus & Millichap’s proprietary software.Organize and compile due diligence materials.Monitor escrow timelines, coordinate closings, and manage post-closing activities (press releases, client gifts).Communicate effectively with clients, escrow officers, and title companies.Qualifications:
Experience: Minimum 3+ years in commercial real estate, transactions, or administrative roles (experience with contracts is a plus).Skills: Proficient in Adobe Creative Suite and Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).Strengths: Strong organizational skills, attention to detail, and excellent written and verbal communication.Attributes: Team-oriented, reliable, adaptable, and self-motivated.Familiarity with marketing platforms like Constant Contact is a plus.
