We are seeking a highly motivated Investment Coordinator to join the Western Canada NNN Group at Marcus & Millichap REIS Canada Inc. This rewarding, hands-on role provides the opportunity to gain valuable experience and learn from every angle within the commercial real estate brokerage industry. In this position, you will work closely alongside five retail-focused investment brokers, including the Sr. Managing Director of Investments, the First VP of Investments, and two Associate Brokers, to assist with the day-to-day operations and manage projects, as detailed below.
The ideal candidate is a proactive self-starter eager to build a diverse skill set within the commercial real estate industry. Detail-oriented and capable of managing multiple projects simultaneously, they thrive in a fast-paced environment and work well independently. This position offers an excellent opportunity for candidates seeking immersive, hands-on experience with room for professional growth and development in commercial real estate.
Key Responsibilities: Marketing and Copywriting
Develop property-specific Listing Proposals and Broker Opinions of Values (BOVs) to support sales and marketing efforts. Create and execute Listing Brochures, Email Campaigns, Monthly Mailers (print and digital), Year-in-Reports, and other marketing collateral. Liaise with third-party consultants, including photographers, print ad representatives, etc. Oversee LinkedIn marketing and assist in managing the team’s social media presence. Work with the Sr. Marketing Coordinator to design and produce other marketing materials such as signage, postcards, and letter campaigns. Transaction Support:
Draft and prepare Offers to Purchase (OTP’s), Letters of Intent (LOI’s), Addendums, Waivers, and other legal paperwork as required. Prepare and file transaction documents such as confidentiality agreements, listing agreements, closing documents, and deal trade records. Prepare and maintain deal file documents, including conveyance reports, BCFSA forms, FINTRAC, and invoicing.Deal and Client Coordination:
Track and maintain all team listings, which includes monitoring critical dates for listings. Monitor and report on listing activity and performance metrics. Coordinate the collection and organization of essential deal file documentation from vendors (e.g., building reports, site plans, leases, and financial statements). Other:
Respond to requests for property information. Perform ad-hoc tasks and administrative duties as required to support the team. Stay up to date with market trends, research, and industry updates to support documentation and decision-making. Maintain property and ownership databases for regions in British Columbia, Alberta, and Saskatchewan. Conducting basic property valuations, creating tenancy schedules, and summarizing leases for lease abstracts. Maintain agenda and follow-ups to weekly team meetingsQualifications:
Post-secondary education (degree and/or diploma) in a related field. Strong organizational skills and attention to detail. Ability to meet deadlines and communicate effectively. Eager to pursue a career in commercial real estate. Proficiency in Microsoft Office Suite and Adobe; InDesign and / or Photoshop knowledge is a plus (or willingness to learn). Willingness to take on additional responsibilities and challenges as needed. Ability to work independently as a self-starter, as well as collaboratively within a team.
If you are interested, please send your resume and cover letter to
[email protected].
