The HR Associate, Operations, supports the administration and maintenance of payroll and general HR administration across the full employee lifecycle, from onboarding to offboarding. He/She is responsible for ensuring that all employee records in the systems are accurate, updated and that regulatory guidelines are adhered to.
Responsibilities
Lead in processing of monthly payroll (including overtime, claims and allowances) for all employees based in Singapore, ensuring that relevant data is submitted to the respective banks and track approvals of approving authoritiesEnsure accuracy and timeliness of monthly CPF submission and tax clearance, where applicablePrepare year-end income tax assessment IR8A form for employeesResponsible for headcount reports, MOM Labor Market survey and other surveysPrepare accurate and timely payroll journals, labor costs and other related reports for Finance and ManagementPropose monthly payroll timeline and update stakeholders of any changesEnsure accuracy of payroll records in compliance with internal policies and proceduresTrack and resolve payroll errors, completes payroll adjustments and corrections as necessaryDevelopment and implement payroll SOPs and ensure adherenceProcessing of timekeeping inputs into PayrollGuides junior team members in HR operations mattersMonitor and track staff probation and confirmation dates and contract renewal dates and ensure employee letters are prepared and sent out Prepare and record all employment letters issued outFacilitate a smooth offboarding for employees and ensure all company items are returned and access to systems are updated Process and track government-paid leave claims Create, update and maintain employee records in personnel files and HRMS personnel databaseProcess, verify, and maintain records relating to personnel activities such as transfers, promotions and all employee data/particulars Guide junior staff in compliance of all internal control proceduresRequirements
Diploma or Degree in Business Management or its equivalent with specialization in HRM2 - 3 years related work experience in a HR operations / Payroll processing role would be preferred. Experience in handling mass payroll processing will be highly advantageous Conversant with Employment Act and legislation relating to payrollEffective communication, interpersonal skills and personableOrganized, quick thinking and efficientMeticulous with effective follow-up skillsIT Savvy and literate in MS Office / Google suite office applicationsAbility to work independently with minimum supervision in a team-based environmentWorking knowledge of payroll system (such as Talenox)High integrity with ability to handle confidential informationProficiency in English (Reading, Writing & Speaking), ideally coupled with fluency in a second local language.
