Procurement Specialist is responsible for procurement and management of HR/Admin or

Non-IT related goods and services to support the organization's infrastructure and

operations. This role involves liaising with vendors, negotiating contracts, and ensuring the

timely acquisition of hardware, software, and services necessary for maintaining a reliable

and efficient business operations.

Identify, evaluate, and select vendors for hardware, software, and

HR/Professional services based on quality, cost, and reliability.

 Cultivate and maintain strong relationships with vendors to ensure favorable

pricing, terms, and service levels.

 Negotiate contracts, licenses, and service agreements with vendors to achieve

optimal terms and conditions.

 Collaborate with internal stakeholders to understand their requirements and

develop procurement strategies aligned with organizational objectives.

 Generate purchase orders and ensure timely processing of procurement requests,

adhering to budgetary constraints and procurement policies.

 Monitor and track the status of orders, ensuring on-time delivery and resolving any

issues or delays with vendors.

 Provide pro-active support in new source identification, assessment and

evaluation as per strategic sourcing process (RFP/RFQ) followed by PO

documentation and compliance.

General and Task Management

 Responsible for managing relationships and negotiating with key suppliers at a

senior and strategic level.

 Oversee team day-to-day operation and performance.

 Forecast price and market trends to identify changes of balance in buyer supplier

power Seek and partner with reliable vendors and suppliers.

 Develop an overall vendor base which creates and sustains a competitive

advantage utilizing global market exploitation, leveraging spends and leveraging

technologies.

 Develop, implement and maintain a supplier relationship and evaluation process

to measure effective supplier performance and compliance.

People Management

 Provide leadership to departments under control. Coach, mentor and develop

direct reports and manage a high performing team that delivers continuous

improvement, added value and cost reductions

 Set department objectives and monitor ongoing progress and performance

Relationship Management

 Develop and maintain strong relationships with internal and external stakeholders

to ensure optimal performance.

 Work collaboratively, negotiate and engage with key stakeholders to facilitate

delivery and compliance with the purchasing strategy.

Self-Management

 Inspire and motivate the team

 Knows, develops the team and consistently manages performance firmly and

fairly

 Resilient, optimistic and open to change

 Shows moral courage, openness and honesty in all dealings

 Self-motivated and able to work well under pressure

Bachelor’s degree in Information Technology, Business Administration, or related

field with 6+ years of experience.

 Proven experience in Non-IT (HR & Admin) procurement, contract negotiation, and

vendor management.

 Strong understanding of HR & Admin functions.

 Familiarity with procurement processes, including purchase requisition, purchase

order issuance, and invoice reconciliation.

 Proficiency in using procurement software and tools for vendor management and

contract administration.

 Excellent analytical and problem-solving skills, with a focus on cost optimization

and value maximization.

 Effective communication and negotiation skills, both verbal and written.

 Detail-oriented with a commitment to accuracy and compliance.

 Ability to work independently and collaboratively in a fast-paced environment.

 Education:  Bachelor’s degree in Information Technology, Business Administration, or related field.