Office Manager (m/f/d) - temporary Position/ Working Student

9 days old

This job is no longer active

#Innovation #Teamwork #Initiative are our shared values. If you are looking for a meaningful challenge in an established and fast-growing international company, join our team and help us save lives every day.

Penumbra Europe GmbH, based in Berlin and headquartered in Alameda, California, is a global healthcare company focused on innovative therapies for stroke patients. Penumbra designs, develops, manufactures, and markets novel medical technology products with a diversified portfolio. With 4,500 employees worldwide and a revenue of $1.2 billion in 2024, our customers include hospitals and healthcare providers through direct sales in the United States, Europe, Canada, and Australia, as well as through distributors in select international markets

The Office Manager is responsible for providing administrative support to the Berlin Tempelhofer Hafen office. This position is a temporary role, expected to last approx. until the end of the year, with a workload of 12+ hours per week, spread across 3 days. The Office Manager is the first point of contact for all visitors—both internal and external. He/she oversees all organizational tasks impacting on the Berlin office, including Health Management and other general office duties.

What You'll Work On

Managing incoming and outgoing mail, including regular post and the info-mailbox

Handling company phone and responding to related requests

Dispatching letters and parcels

Ensuring the proper functioning of office devices and equipment

Overseeing office maintenance, including kitchen, groceries, coffee machine, garbage, etc.

Supplying the office with office supplies, promotional materials, equipment, and groceries

Tasks on Request:

Handling on-site requests and ad hoc tasks

Reserving and preparing conference rooms (as needed)

Ordering lunch and catering (on request)

Acting as the point of contact for our landlord (as needed)

Your Experiences and Qualifications

Administrative Experience: Basic office tasks like handling mail, supplies, and equipment.

Communication: Clear and professional phone and email communication in English (required); additional proficiency in German is preferred.

Organization: Ability to manage and prioritize tasks efficiently.

Technical Skills: Familiarity with office equipment and basic troubleshooting.

Flexibility: Willingness to handle ad-hoc tasks as needed.

As we require fluently English skills and the process will involve English speaking colleagues, we are looking forward to receiving your CV in English.

At Penumbra, we value your skills and qualifications above all else. We welcome candidates of any gender, ethnicity, religion, sexual orientation, or age. If you're skilled and a good match for our culture of collaboration, we want you on our team.

To learn more about Penumbra's commitment to being an equal opportunity employer, please take a look at our AAP-Policy-Statement.