We are hiring for an Administrative Assistant to join the Europe Small and Medium Business org at Pinterest for a 12 month FTC. As an Administrative Assistant you will support the Managing Director of Europe SMB and play a vital role in supporting and coordinating the functions of this dynamic org.

What you'll do:

Time Management & Productivity

• Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with executives on schedules adhering to time zones, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
• Continuously monitor and optimize schedules to enhance productivity

Communication & Relationship Management

• Help to maintain and nurture relationships with key clients, stakeholders, and executives, ensuring timely follow-ups and communication
• Help to manage communications, Slack channels, and LinkedIn engagements, responding as needed and flagging urgent matters
• Support executive in preparation of team meetings and client meetings, including preparation of meeting content including drafting, proofreading, and preparing communications, documents, and briefing materials for meetings, capture action items and circulate meeting notes
• Support executive in preparation for events, including researching event location, logistics management, and preparing event content

Travel Coordination

• Plan and manage all travel logistics, including flights, accommodations, and detailed itineraries
• Ensure smooth transitions between meetings and travel, and assist with event planning across regions
• Manage scheduling meetings for the executive with internal and external partners
• Manage reconciliation of expenses for the exec(s) supported

Team & Office Culture

• Organize team-building events, all hands, social activities, swag orders, and recognition programs to promote an inspiring and inclusive workplace.
• Develop feedback mechanisms to ensure employee voices are heard and celebrated
• Support the onboarding process for new hires and create an orientation program focused on the company’s inclusive values
• Act as on the ground local support & logistics management in collaboration with Workplace/IT teams
• Provide in person support for offsites, all hands, or specific working sessions

What we're looking for:

• 3+ years experience, ideally supporting a VP or Senior Director level executive
• Bachelor’s degree in a relevant field such as Administration, OR equivalent experience
• Proficient in gSuite (gmail, google calendar, google slides, google sheets), Slack, Workday, Expensify
• Excellent writing, communication skills and interpersonal skills
• Strong organizational and planning skills to execute multitasking in a fast-paced deadline oriented environment
• Problem-solving skills and high attention to detail
• Ability to take initiative and ownership over ambiguous tasks situations with little oversight
• Ability to move quickly and make confident decisions while being a data-driven and analytical thinker
• Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly
• Handle confidential information with integrity

In-Office Requirement Statement:

• We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection.
• This role will need to be in the office for in-person collaboration at least x2 times a week.

Relocation Statement:

• This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.

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