Workplace Coordinator

At THE ICONIC, we issue the call to live your way, to liberate yourself from meaningless constraints. It’s time to reach for a better tomorrow, to spend less time searching and more time finding. We are inclusive and inspiring and – as your go-to destination for fashion, sport, beauty and more – we exist to liberate our customers through choice.

Our Facilities and Workplace team is driven to deliver to our internal and external customers on the amazing promise that is THE ICONIC and Customer Liberation.  Our facilities and workplace team is an amazing multi-talented group of professionals who have skills and experience across facilities management, preventative and corrective maintenance, workplace services, site engineering, project management, contract management, compliance certifications, physical security and asset management. Our purpose is to provide safe, sustainable, and engaging facilities that all employees enjoy working in to deliver the promise to our customers that is THE ICONIC.

Reporting to the Facilities and Workplace Manager, the Workplace Coordinator focuses on creating a memorable experience for THE ICONIC employees and visitors at our ICONIC Hub in Barangaroo.  The Workplace Coordinator is also responsible for ensuring the workplace is well maintained and ready for our employees, with a focus on health and safety and basic facilities management and maintenance.

Key Responsibilities include:

Workplace and Placemaking

• Create an exceptional experience for our employees and visitors by welcoming them, registering & directing guests, and assisting promptly and professionally to internal and external enquiries
• Act as a centre of knowledge, forming relationships with every part of the business and understanding the roles and nature of every department 
• Conduct regular workplace audits with safety, facilities, sustainability and cleanliness front of mind    
• Management of mail, couriers and deliveries 

Administration

• This role involves handling administrative tasks, managing office logistics and supplies, and ensuring smooth communication with employees regarding workplace notifications and initiatives
• Regular stocktake and procurement of equipment and supplies including stationery, office equipment, kitchen consumables, warehouse supplies and heat management stock
• Management of POs and invoicing for the Facilities, Security & Workplace team, as well as supporting Operations PO and credit card management
• Calendar and meeting room management
• Support onboarding and offboarding of employees through equipment delivery and collection
• Management of shared inboxes related to workplace, invoicing and external queries
• Data entry related to invoicing and Sustainability metrics including energy, water, solar and waste usage

Employee Engagement

• Planning and execution of engagement activities during peak sales periods and calendar events  
• Managing events with regards to catering vendors and event bookings
• Design and upkeep of communication and signage
• Planning and execution of staff Sample Sale

What it takes:

• Experience in a workplace, customer service or office management role, ideally on a busy and dynamic reception desk, with exposure to Facilities and Health and Safety management.
• Expereince in invoice processing and reporting
• Strong communicator who has excellent stakeholder management
• A confident multi-tasker and enjoy working in a fast paced, growing environment - often unsupervised and working individually.
• A positive and motivated individual who is proactive and able to take on ad hoc, sometimes unexpected duties
• Diligent, with excellent attention to detail.

 Life at THE ICONIC:

From our ways of working to our growth mindset and sustainable approach, we each add unique value and have an incredible amount of fun doing it! People are our greatest asset and our ICONITE experience is designed to empower you to do your best work.

Here’s what to expect when you join THE ICONIC:

• The learning  collective. Get your knowledge fix with our learning days, hackathons and access to LinkedIn Learning
• Parents at THE ICONIC. Access to our parental leave program and an extra day off for your kids' first day of school every year 
• Birthday leave. Enjoy a paid day off for your birthday and an ICONIC voucher to treat yourself
• Curate your style. No matter what your style is, we have got you covered with our Amazing staff discount and our famous sample sales
• Wellbeing. Access to our discounted gym memberships and wellbeing programs
• People  first. Access to our Employee Assistance Program for you and your family
• Volunteer days. Work as a Charity Partner with Thread Together for society and environmental change.
• Refer a friend. Enjoy a referral reward for successfully referring someone to THE ICONIC!

We are committed to providing reasonable arrangements to all individuals participating in our application and interview process, and while performing job functions. If you require any accommodations or adjustments prior to the submission of your application or throughout your interview process, please contact our Talent Acquisition team directly: [email protected]